TRANSVERSAL CONTRACTING SUPPORT REF NO: S017/2020 (X3 POSTS)
Division: Office of the Chief Procurement Officer (OCPO)
Purpose: The incumbent will be required to: To provide contract management support to ensure efficient tender administration process, contracting administration process and supplier relationship management
SALARY: R257, 508 per annum (excluding. benefits)
REQUIREMENTS: A minimum Grade 12 qualification coupled with a certification in Office Administration from a reputable institution, A minimum 2 years’ experience obtain in Supply Chain Administrative environment, Knowledge in the administration and management of tender documents.
DUTIES : Tender Information Support: Prepare and capturing and opening of tender documents, Preparing address list for the tender documents, Ensure that all tender documents are numbered, Manage tender closing process of the National Treasury in accordance to strict time frame, Convert manual bids to electronic submission through Electronic Respond System (ERS) and Procure, Assist with arranging and attending of the Bid Adjudication Committee and Bid Specification Policy Committee meeting, Advice public and prospective bidders on the tender related queries, Attend to the tender box on closing date of the tender
Tender Admin Support: Create tender pack (SBD’s and all other relevant documents, Creation of bid/pricing schedule on the e-procurement system before BQRC meeting, Uploading of tender documents on the e-tenders system and eProcurement system, Filing documents according to the filing plan at each milestone of the tender process (volume document files) and I drive, Take critical notes of the BQRC meeting, Advertise on e-Tenders portal and Government Printing Works in consultation with TIC for closing date of the bid, Scheduling, preparation of various committee meetings (BSC, BQRC, Briefing Sessions, BEC) and taking minutes, code of conduct, declaration of interest and attendance registers, Assist ASD with prequalification evaluation and identify administrative discrepancy that requires clarification in the bid documents, Issue Clarification letters to bidders, Issue letter of award/regret letters, Contract Admin Support:
Manage request for pre and post participation process, Issue request for participation letters to state institutions, Guide prospective participants on the process to follow when requesting for participation, Receive, process and keep records of participation requests, Create a folder on master document (I-drive) for filing and volume files as per filing plan, Contract amendment administration (Price adjustment, post participation, any amendment to be loaded on the website and communicated to all the users (Institutions and Suppliers), Stakeholder Relations & Support: Manage central emails for queries and timeous response, Allocate emails to D, DD, ASD and follow ups until the query is closed, General support to D, DD and ASD.
ENQUIRIES : Human Resources Management on Tel No: (012) 315 5100.
APPLICATIONS: may be sent via e-mail to Recruit.IREP@treasury.gov.za
CLOSING DATE: 24 February 2020 at 12:00 pm.
NOTE: Applications must consist of: A fully completed and signed Z83 form; a recent comprehensive CV; contactable referees (telephone numbers and email addresses must be indicated); the relevant reference number must be quoted on the application. Foreign qualifications must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA). All non-SA citizens must attach a certified copy of proof of permanent residence in South Africa. Candidates are required to submit certified copies of their identity document and qualifications before the interviews. During the interview, the shortlisted candidates might be required to write a technical exercise test that is relevant to the post. The National School of Government reserves the right not to make an appointment. Correspondence will be limited to shortlisted candidates only.