Job Post: Office Coordinator

Job Details
Department:
Finance and Administration
Minimum experience:
Associate
Company primary industry:
Food Production
Job functional area
: Finance
Job Description
The following vacancy exists in our FINANCE & ADMIN DEPARTMENT and those interested are requested (having consulted with their immediate superior) to apply in writing.

POSITION: OFFICE COORDINATOR
REPORTING TO: COMPANY SECRETARY

PURPOSE:
To provide administrative and office support to the Cape Town office, manage all activities necessary for effective operations and ensure minimum disruption to core activities when executing key responsibilities.

OUTPUTS & MEASUREMENTS:
Duties include but will not be limited to:
• coordinate office activities and operations to secure efficiency and compliance with company policies.

• supervise administrative staff; namely the receptionist, driver, and cleaners.
• monitor and manage office maintenance issues, and where necessary, identify and supervise the activities of subcontractors and / or service providers.
• manage all activities related to internal or external alterations of the workplace.
• manage cleaning services and ensure compliance with health, safety, and municipal regulations.

• monitor and ensure that adequate security measures are in place, in relation to the building and company assets.
• monitor and ensure adequate stock of office supplies.
• coordinate general office administration tasks including meetings and meeting rooms.

• prepare for quarterly Board and Committee meetings by creating Board Packs.
• performing all administrative tasks relating to Corporate events.

REQUIREMENTS: The ideal candidate must possess the following attributes:
• Matric Certificate
• Drivers license and own vehicle
• 2 years’ experience in a similar role, leading a team.
• Computer literacy – MS Office (With high proficiency in MS Excel)
• Self-starter with good planning and organisational skills; leadership and networking skills.

• The ability to work independently and as part of a team.
• Strong conflict management and decision-making skills.
• Strong verbal and written communication skills.
• A conceptual and creative thinker with good problem-solving skills.

SEA HARVEST GROUP LIMITED
1st Floor, Block C, Boulevard Office Park
Searle Street, Woodstock,
South Africa, 7925

PO Box 761, Cape Town, South Africa, 8000

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